If you would like to learn more about the differences between POP and IMAP, please see the help topic, "POP3 vs IMAP"

To set up Mac Mail for POP3

1. Open Mac Mail. If this is the first time that it has been used, the Setup Assistant will appear. Otherwise, select File / Add Account.
2. Enter the following information:
1. Full Name—Enter your first and last name. This is the name that will appear in the From field of messages you send.
2. Email Address—Enter your entire email address (e.g., myname@mydomain.com).
3. Password—Enter the password for your email account.
3. Click the Continue button and enter the following information:
1. Account Type—Select POP from the drop-down menu.
2. Description—Enter a descriptive name for your mail account (e.g., Work Mail or Home Mail).
3. Incoming Mail Server—Enter the secure server name: secure.emailsrvr.com
4. User Name—Enter your entire email address (e.g., myname@mydomain.com).
5. Password—Enter the password for this account.
4. Click the Continue button and Mac Mail will then attempt to detect the incoming server settings. If the Incoming Mail Security window appears, do the following:
1. Check the Use Secure Sockets Layer (SSL) box.
2. In the Authentication drop-down menu, select Password.
3. Click the Continue button.
5. Enter the following information:
1. Description—This entry is optional. Enter a descriptive name for your mail account (e.g., Work Mail or Home Mail).
2. Outgoing Mail Server—Enter the secure server name: secure.emailsrvr.com
3. Check the Use only this server box.
4. Check the Use Authentication box.
5. User Name—Enter your entire email address (e.g., myname@mydomain.com).
6. Password—Enter the password for your email account.
6. Click the Continue button and Mac Mail will now attempt to detect the outgoing server settings. If the Outgoing Mail Security window appears, do the following:
1. Check the Use Secure Sockets Layer (SSL) box.
2. In the Authentication drop-down menu, select Password.
3. Click the Continue button.
7. When the setup process is done, you will see an Account Summary window that summarizes your connections. Click the Create button.

Leaving a Copy of Messages on the Server

By default, when you download new messages using Mac Mail, your messages will remain on the hosted server for one week. After one week, they will be deleted from the server. This helps you to avoid exceeding your account’s storage limits. Follow the directions below to make changes to the default settings.

1. Select Mail / Preferences and click once on your account, as it appears in the Accounts list.
2. Click the Advanced tab and select the Remove copy from the server after retrieving a message check box, if desired.
3. If you selected the check box, click the drop-down menu to indicate when Mac Mail should remove your mail from the server. Or you can indicate that Mac Mail should remove your mail from the server when you move it from the Inbox into another folder.
4. Close the Accounts window and click the Save button.